CommunicationsOversight

DRAFT
Not to document oversights in communications, but to quantify the current state and future requirements of communications oversight!

Proposal: Form a Communications Review Team (CRT) composed of at least 2 people, prefer 3, one person nominated by minister, one nominated from Board, perhaps one nominated from Church Council (who isn't on Board). The CRT would assist the person/persons who have editorial oversight currently over various forms of communication from C3HUU.

Here is a DRAFT summary of current roles and responsibilities with the various forms of communications:

Print:
 * ~ Print Media ||~ Type of Oversight (current) ||~ Who Oversees ||~ New Oversight Requirements ||~ Comments ||
 * Newsletter || Editor || Newsletter editor || + CRT || Who is the Newsletter editorial board now? ||
 * Weekly Bulletin || Editor || Office administrator || + CRT || " ||

Internet: Editor || Web admin ITS Architect || + CRT || Moving to an online archive does mean occasional pruning of inappropriate messages will be required. These allow each recipient to decide whether they get e-mail for each message, only daily, or not at all (have to go look at the archive). || Currently allows publishing of full names and phone numbers (if offered). || ITS Architect Other page "owners" || + CRT || All page owners "own content". Guidelines published here: http://c3h.wikispaces.com/Using+C3H+Internet+Services || Administrator || Web Admin ITS Architect Web Artist? || + CRT || More constrained list of administrators than Wiki, will allow setup of secure areas for private folders. || ITS Architect || + CRT || Many contributors, but only able to alter/delete media that they contribute. Administrators setup structure and can delete any content as required. Increasing use of audio and photos makes it harder to track appropriateness of all media. ||
 * ~ Electronic Media ||~ Type of Oversight (current) ||~ Who Oversees ||~ New Oversight Requirements ||~ Comments ||
 * e-mail || Only the author || Author || None, see comments || Request minimal use of personal "groups", setup LISTSERV, Google Group, Yahoo Group instead. ||
 * e-mail Archives, LISTSERV, electronic groups || Administrators
 * Weekly Bulletin || Editor || Office administrator || ?? || Insure that guidelines for privacy are adhered to,
 * Wiki web site || Editor || Web Admin
 * Home page of web site || Editor
 * Multimedia Archive || Administrator || Web Admin

Common Guidelines: Easily agreed upon, no explicit or exploitative content, but what/who determines "offensive" content? No commercial content without prior board approvals ||
 * ~ Guideline ||~ Who Oversees ||~ Reference ||
 * Privacy || Board? || Refer to privacy policy ||
 * Personal Phone Numbers || Editor of media || Opt-in only where required rather than opt-out. ||
 * Appropriate content || Editor of media || ?Where is a guideline for what is and isn't "appropriate" content? Who defines what is "offensive"?