Using+C3H+IT+Services

toc Hints and tips on using the Internet Services available for C3H Staff and authorized members.

//DRAFT// Everyone who accesses Information Technology resources supported by the IT Services group should review the "C3HUU IT Services Covenant For Use" document. [|Here is a draft "IT Services Covenant" responding to comments received in April2009.] //DRAFT// This is a draft as part of a proposed "Policy for Access to IT Services".

C3H Groups and Wiki
To participate in one of the C3H online groups or the Wiki:
 * For the Wiki: register to c3h.wikispaces.com. In the request include your name, your group, the group's affiliation to C3H (if that isn't obvious) and whether or not you wish a new Wikispaces page for your group or are going to edit current page(s). The request will be handled by one of the 3 people currently "organizers" of the Wiki (IT Services lead, Web administrator, and one other volunteer)
 * For LISTSERVer function (group e-mail lists), contact C3HITServ and ask for a dedicated list if one doesn't seem to exist to cover the topic you propose. Several groups are using Yahoogroups (eGroups), some using Googlegroups. The Wiki is not as well suited for hosting a LISTSERV type discussion as all information posted is public on the Internet.
 * Photos may be posted, either on the Wiki or in the box.net archive as long as:
 * If children (under 18yrs old) are in a photo, must have parental consent. Use first name only in any description
 * For adults, unless granted other permissions, use first name and last initial only
 * Exception: C3H staff have their names posted online as staff contacts
 * There is no policy yet for Board members or Committee chairs and members. For now, suggest sticking with first name, last initial in online articles.
 * The [|box.net web site] is where photos are organized into folders where possible and archived, A few photos may be used on the web site or wiki. If you want to contribute photos, [|send a message to C3HITServ]

Userid/Password Policy
For any userid/password setup to support C3HUU activities, passwords should be kept private to ONLY the person who has been issued the password. In most cases, the person or system who assigns the password does NOT know the password, but instead has permission to reset the password if needed. If you believe you need to share a userid/password with someone, please contact C3H IT Services and we'll arrange for another way to share access to information.

c3huu.org E-mail Addresses
For C3HUU sponsored groups, request a c3huu.org e-mail address:
 * [|Ask C3HITServ] or ITServe for a c3huu.org e-mail address which can be setup to forward e-mail to your regular e-mail address. Any committee or standing group recognized by the C3H Church Council can get an e-mail address of the form Name at c3huu.org. E-mailsent to c3huu.org e-mail addresses may be read as [|webmail from http://mail.c3huu.org] or through a [|POP client as described here].
 * Group e-mail addresses may forward e-mail to one other e-mail address. We are working to overcome this limitation.

Sharing Documents
C3H IT Services strongly encourages use of [|Google Documents] to share documents among C3HUU committees and other groups. [|Google Documents] supports creation or upload of Word compatible documents, Excel compatible spreadsheets, or PowerPoint compatible presentations, with some limitations on the features available. When working on documents that have any sensitive information, the ability to share selectively ONLY with those who need access does meet the security requirements for many universities and small companies. Links for [|Google Documents] can be shared on Google Groups and Yahoo Groups and other LISTSERVers, and is a great timesaver over merging edits from multiple people!

There is ample online documentation, including [|this video on TeacherTube.com]. A hands-on Google Documents workshop is under consideration.

We had started an earlier section "Enhancing the Online C3H Presence." The content from that page has been merged here.

Some guidelines on posting content to any C3H site, especially this Wiki:

>> this requires you to understand how to create an "image" with a program such as "PAINT"
 * DO link to photos and other graphics
 * DO upload and include photos and other graphis (a little more time and effort, let the contacts below, right know and we'll work with you)
 * DON'T post e-mail address links unless absolutely necessary, or you don't care about the amount of spam that may be generated to your e-mail address! Some alternatives:
 * Use a c3huu.org e-mail address (see above to request) which can be setup to forward e-mail to your regular e-mail address.
 * Use disposable e-mail addresses such as from sneakemail.com or xemaps.com, especially if registering on behalf of C3HUU on other services that can be spammed such as small and older LISTSERVers.
 * request and use your Wikispaces.com ID on this Wiki, which will restrict feedback to only those registered to this Wiki[[image:TstITServC3H.GIF width="164" height="49" align="right" caption="itserv image"]]
 * use an "image" which has the e-mail address such as the one at right:
 * DON'T label photos and graphics with people's full names, especially not kids!
 * IF YOU MUST POST NAMES: stay with first names for kids, first name and and last initial for adults, and only if the people agree to have their name and photo posted (C3H Staff have implicitly agreed as we post their full names on the web site staff page. Perhaps we should allow an opt-out there?). See the C3HUU Privacy Policy.

Several projects are underway that relate to enhancing the C3H Online Presence:
 * Using WiFi at C3H
 * Revising the C3H Web Site
 * Using the C3H web site features and other capabilities
 * Finding a new web hosting service for the time when we leave Mindspring DSL service
 * Creating digital audio from the Sanctuary audio system concurrent with creating CDs and posting it online>
 * Church Management System (ChMS) evaluation, some of the ChMSs include a web site as part of the service
 * Notes on other web sites and bringing some of their format to C3H
 * Notes on setup of public WiFi hotspot and add content filtering to minimize access to objectionable content from C3H